Procurement and operations software that puts every naira, pound and dollar of spend under control
From requisition to payment, every purchase is budget-checked, approved, received and matched, with a full audit trail and live spend reporting.
Procurement is where good intentions about cost control meet daily reality. Urgent purchases skip approval. Prices drift. Invoices get paid for goods that never arrived. Nobody can say, at short notice, how much the business spends with its top twenty suppliers.
Our procurement and operations software closes those gaps by making the controlled route the easiest route:
- Requisitions in seconds. Staff raise requests from a catalogue or free text on web or mobile. The system checks the budget and routes the request to the right approver automatically.
- Competitive quotes on record. Requests above your threshold require a set number of supplier quotes, captured and compared in the system.
- Purchase orders that mean something. Approved requests convert into purchase orders sent to suppliers by email or supplier portal.
- Pay only for what arrived. Goods received notes and supplier invoices are matched to the purchase order. Mismatches are held for review rather than paid.
The result is spend that is visible, accountable and defensible to auditors, boards and regulators. Procurement connects natively with our ERP, accounting and inventory modules, or with the finance system you already use.
Procurement and operations features
What is included as standard, with every module configurable to your policies.
- Requisitions with budget checkEvery request is checked against the cost centre or project budget before it reaches an approver.
- Approval matrixRules by amount, category, department and project, with delegation for leave and escalation for delays.
- Request for quotationInvite suppliers to quote, receive responses through the portal and compare them side by side.
- Purchase ordersStandard, blanket and framework orders with terms, delivery schedules and automatic numbering.
- Goods received and service entryRecord full or partial deliveries and service completion, with photos and delivery notes attached.
- Three-way matchingPurchase order, goods received note and invoice matched automatically within tolerance. Exceptions held for review.
- Vendor onboarding and due diligenceSupplier registration, document collection, bank detail verification and approval before first order.
- Contract managementContract values, terms, renewal dates and spend against contract, with alerts before expiry.
- Supplier performanceOn-time delivery, quality issues and price variance scored by supplier.
- Inventory and storesStock receipts, issues, transfers and counts linked to the purchase record.
- Supplier portalSuppliers view orders, confirm delivery dates, submit invoices and check payment status without calling your team.
- Segregation of dutiesThe person who raises a request cannot approve it, receive it and pay it. The system enforces this.
Accountability built into every step
Procurement fraud and waste rarely come from one dramatic event. They come from small gaps: a split order to avoid an approval limit, a supplier whose bank details changed by email, a delivery note signed by the person who placed the order.
The software is designed to close those gaps. It detects split orders, blocks changes to supplier bank details without independent verification, enforces segregation of duties and records every action with user, date and time. Internal audit can review any transaction from request to payment in a single view.
Operations beyond purchasing
Operations teams use the same platform for fleet and equipment maintenance schedules, work orders, facility requests and service level tracking. Every operational cost lands in the right budget, and every recurring task has an owner and a due date.
Reports and automated email reporting
Reports run on schedule and land in the right inboxes as PDF or Excel, with live dashboards for anyone who needs the detail.
- Spend analysisSpend by supplier, category, department and project with trend over time.
- Budget versus committed versus actualWhat has been approved, ordered and paid against every budget line.
- Approval cycle timeHow long requests wait at each stage, and where they get stuck.
- Price varianceInvoice price against purchase order price and against previous purchases.
- Exceptions and audit reportSplit orders, overrides, matching exceptions and bank detail changes.
- Supplier scorecardDelivery, quality and cost performance by supplier, emailed monthly to procurement leads.
- Contract renewalsContracts expiring in the next 30, 60 and 90 days.
Questions about procurement and operations
Can procurement work with our existing accounting system?
Yes. Approved invoices and payment requests can be exported or posted by API to most accounting systems. You can also use our accounting module for a fully integrated flow.
Does the system support tenders and public procurement rules?
Yes. Thresholds for quotes, tenders and committee approvals are configurable, and every evaluation is recorded so you can demonstrate due process.
Can suppliers submit invoices online?
Yes. The supplier portal lets vendors submit invoices against purchase orders and see payment status, which cuts supplier calls and duplicate invoices.
How do you stop fraudulent bank detail changes?
Changes to supplier bank details require a second user to verify through an independent channel, and payments to newly changed accounts are flagged for review.
Works well with
ERP software
Project life cycle ERP: estimates, budgets, procurement, inventory, timesheets, cost control, billing and live reporting.
Learn moreFinance and accounting
General ledger, payables, receivables, bank reconciliation, assets, budgets, consolidation and scheduled financial reports.
Learn moreInternal controls, productivity and reporting
Approval limits, segregation of duties, audit trails, KPI dashboards, scheduled reports and staff communication.
Learn moreReady to put the right software to work?
Tell us how your business runs today. We will show you what can be live this week, and what a bespoke build would look like.