Payroll software that runs accurately, every month, without the spreadsheet
Calculate pay, deductions and employer costs, approve with a clear audit trail, pay staff by bank file and email every employee a secure payslip in minutes.
Payroll is the one process every employee checks. A single error costs trust, time and sometimes penalties. Yet many organisations still run payroll from a spreadsheet that one person understands.
Our payroll software replaces that risk with a controlled, repeatable process:
- Inputs come from the source. Attendance, overtime, leave, new starters and leavers flow in from HR and timesheets rather than being re-keyed.
- Rules are configured once. Pay elements, allowances, statutory deductions, pensions, loans and tax tables are set up as rules, so every run applies them consistently.
- Approval is built in. Maker-checker approval with variance highlighting means the reviewer sees exactly what changed since last month and why.
- Payslips go out automatically. Password-protected PDF payslips are generated and emailed to every employee the moment payroll is approved, and are available in the employee self-service portal.
The software handles monthly, fortnightly and weekly pay groups, multiple entities and multiple currencies. It is available as a ready-to-use payroll system that can be live within 24 hours, or as a branded payroll platform for payroll bureaus and accounting firms who run payroll for clients.
Payroll features
What is included as standard, with every module configurable to your policies.
- Automated payslip generationBranded, password-protected PDF payslips generated for every employee in one click and emailed automatically on approval.
- Statutory deductions engineIncome tax, pension, social security, housing fund and other statutory deductions configured to the rules of each country you operate in, with tables updated when the law changes.
- Earnings and allowancesBasic pay, housing, transport, overtime, shift, bonus, commission and arrears with flexible taxable and pensionable flags.
- Loans and advancesStaff loans and salary advances with repayment schedules, automatic deductions and outstanding balance tracking.
- Maker-checker approvalPayroll prepared by one user and approved by another, with month-on-month variance highlighting and comments.
- Bank payment filesExport bulk payment files in your bank's format or pay directly through integrated payment rails.
- Employee self-serviceStaff view and download payslips, tax certificates and leave balances, and raise payroll queries from web or mobile.
- Starters, leavers and pro-ratingAutomatic pro-rating for mid-month joiners and leavers, with final pay calculations and exit documents.
- Multi-entity and multi-currencyRun payroll for several companies or clients from one login with separate rules, banks and reports.
- Payroll journal to the ledgerPost a balanced payroll journal to the general ledger automatically, coded by cost centre and project.
- Audit trailEvery change to pay data is logged with user, time, old value and new value.
- Payroll bureau modeRun payroll for many client companies under your own brand, with client portals and billing.
A payroll run in five steps
- Lock inputs. Attendance, overtime, leave and variable pay close on the cut-off date. Late changes go into the next run or require approval.
- Calculate. The engine applies every rule and produces gross to net for every employee in seconds.
- Review variances. The reviewer sees employees whose net pay moved by more than your threshold, new starters, leavers and one-off payments.
- Approve and pay. On approval, the bank file is generated, the payroll journal is posted and statutory schedules are prepared.
- Distribute. Payslips are emailed and published to self-service. Statutory remittance reports and management reports are emailed to finance on schedule.
The whole run typically takes under an hour for organisations that used to spend two or three days on it.
Payroll compliance that keeps up with the law
Tax bands, reliefs, pension rates and statutory contributions change. Our payroll keeps rules in configurable tables, so updates are applied centrally without rewriting formulas. Every statutory report, from monthly tax remittance schedules to year-end employee tax certificates, is generated from the same approved data that produced the payslip, so filings and payslips always agree.
Reports and automated email reporting
Reports run on schedule and land in the right inboxes as PDF or Excel, with live dashboards for anyone who needs the detail.
- Payroll registerGross to net for every employee and pay element, by department, cost centre and entity.
- Variance reportThis month against last month, by employee and by element, with reasons.
- Statutory remittance schedulesTax, pension, housing fund and other statutory schedules ready for submission.
- Payroll cost by cost centre and projectTotal employment cost including employer contributions, allocated for budgeting and job costing.
- Bank payment summaryTotals by bank and account for treasury approval.
- Scheduled email reportsPayroll summary emailed to the finance director and HR head when each run is approved.
- Year-end certificatesEmployee annual tax and earnings certificates generated in bulk.
Questions about payroll software
Can payslips be emailed to staff automatically?
Yes. As soon as payroll is approved, every employee receives a password-protected PDF payslip by email, and the same payslip is available in the self-service portal. You choose the email wording and branding.
Which countries does the payroll support?
The statutory engine is rule-based, so it can be configured for any country. We maintain standard rule sets for the jurisdictions our clients operate in and configure new ones during onboarding.
Can we brand the payroll software for our own clients?
Yes. Payroll bureaus, accounting firms and HR outsourcing companies can license a white-label version with their own logo, domain, colours and client portals.
How quickly can we move from spreadsheets?
If you can provide the employee list, pay elements and last month's payroll for parallel testing, a ready-to-use payroll can be configured and running in as little as 24 hours.
Works well with
HR, hiring and staff management
AI chat and voice interviews, hiring, onboarding, exits, staff queries, timesheets and automated HR responses.
Learn moreFinance and accounting
General ledger, payables, receivables, bank reconciliation, assets, budgets, consolidation and scheduled financial reports.
Learn moreERP software
Project life cycle ERP: estimates, budgets, procurement, inventory, timesheets, cost control, billing and live reporting.
Learn moreReady to put the right software to work?
Tell us how your business runs today. We will show you what can be live this week, and what a bespoke build would look like.